Automation Benefits Administration - HR

Does your organization manually administer benefits for all active employees?

Employees can change their benefits elections at will in no time? Or they still need to manually process their requests, which consume valuable time and thereby reducing their productivity jobs at the end of the day?

Like you, as administrator, to manage the complicated task and requires much time to handle 401k, medical, dental, life, disability, and other non-medical benefits like FSA, pension plans, etc.?

Like you, as administrator, successful employees have benefited from provide customized options for all your employees?

Each year, the Benefits Administration is a Herculean task to all Benefits Administrators; administration of Membership benefits for new hires, allowing open enrollment to all employees before the start of next year, and allowing employees to do the 'enrollment changes throughout the year, etc.. If you do it manually all previous activities, then there are so many possibilities for miscalculations or wrongs without your knowledge. For example, what happens if an employee is constantly changing its condition dependent and wants to know what he / she must pay a premium? Also, think about what happens if this is the problem of tens of hundreds of employees in your organization every month. Here, to tell the employee what the premium should be paid after the new choices were made, as an administrator, you must recalculate each time, this gives the opportunity for errors to creep in, taking help of an automated system prevents errors by creeping-in.

Using HR

The only solution to all the above problems is highly efficient information system, human resource (HR), capable of processing all the requests of employees for performance of the elections, re-election, enrollment changes, etc., according to the rules business established by you, as an administrator. An HR system after preset by you, can see all the choices to all benefits eligible employees based on their eligibility. It lists all service providers, long-term utility of the plan, the rates of the plans selected for eligibility of the employee to elect specific plans, etc., for employees.

HR - role-based views

HR system provides role-based views, users see only the information related to them. If you login as an administrator, you can have access to all features, options and employee data. However, a manager or supervisor can access only the employees, either directly to them. An employee can only view your information on benefits under the eligibility criteria established by his / her benefits administrator.

HR - Security Features

Security-wise, HR is better, as an administrator, you can mask the SSN of the employee, the employer for any compensation, the employee name and address, etc. This type of security you can not manually, as you try your level best . Employees are provided a username and password with which he / she can access the system at their convenient time, make changes in their benefits or state elections, etc, and send the same to their approval. After crossing the approver can approve the employee request and route / reject / complete the request to his / her discretion. Any change in status of the request is communicated to the employee through the mail automatically. Therefore, transparency pervades the whole process and employee and approver are interconnected via mail until the application process is completed.

HR - Transparency

The employee can see how much he / she must pay a share premium on the screen, immediately, every time a new plan was selected. The maximum and minimum rates set by their benefits administrator to guide them to know what they need to be paid or deducted at the end of the pay period. Because the employer's contribution will also be there for some plans, the employee on the display of the amount contributed by the employer, may decide if he / she can go for the plan or not.

Summary

Benefits Provide relevant information and processing the same for all employees of an organization is a difficult task manually. Information System Human Resources (HR) will help to simplify this complex process with precise calculations, no matter how many times the employee changes his choices benefits throughout the year. Not only that, you can set and implement business rules, but also allows you to implement security options such as masking some crucial data employees' personal information. After collecting all relevant information and perform the calculation Benefit, HR allows you to export the same as an update to the database for future reference.

Remember, the administration benefits of automation can save you countless hours of manual work and endless piles of paperwork....